Creating and marking the concordance file

Once you have learned how to mark, define, and generate your index, you can now generate the index using a concordance file.

A concordance file is a separate list of the words or phrases that you want to appear in the index. WordPerfect^® 10 searches your sample file for occurences of the words or phrases in the concordance file marks the entries manually and includes them in the index.

Using a concordance file eliminates the task of searching for, and marking entries throughout the sample file. By default, each entry in the concordance file appears as a heading in the index. However, you can also mark an entry as a subheading. The capitalization you use in the concordance file, not the capitalization in the indexed sample file, determines how the index entries display once you generate the index.

To create and mark the concordance file

1. In your concordance_sample_file file, click ToolsReferenceIndex.
2. Type and mark the following words:

   Word	Mark as
   documents	Heading
   web page	Subheading
   watermarks	Subheading
   HTML	Subheading
   graphics	Subheading

3. Click FileSave.
4. Return to the end of your Index_sample_file file.
5. Click ToolsFileReference.
6. Position your cursor below the index title and click Define.
7. In the Concordance file area of the Define index dialog, click on the white folder button and select the drive and folder where your concordance_sample_file is located.
   For example, C:\WordPerfect\Index\Concordance _sample_file.wpd.
8. Click OK.
9. Click Generate.

Click here to see what the index you have created should look like.

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