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Exporting documents as PDF files

You can export a document as a PDF file. A PDF file can be viewed, shared, and printed on any platform provided that users have Adobe Acrobat, Adobe Reader, or a PDF-compatible reader installed on their computers. A PDF file can also be uploaded to an intranet or the web. You can also export an individual selection or an entire document to a PDF file.

When you export a document as a PDF file, you can choose from several PDF presets, which apply specific settings. For example, with the Web preset, the resolution of the images in the PDF file is optimized for the web.

You can also create a new PDF preset or edit any existing preset. PDF file security settings are not saved with a PDF preset. For information about PDF file security options, see Setting security options for PDF files.

If you have used symbols in a document, they will be supported in the PDF file. For more information on symbols, see Working with symbols.

To export a document as a PDF file Back to Top

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If you want to create a PDF file for archiving purposes that conforms to the PDF/A-1b standards, embedding must be allowed for all the fonts in your document. To check for fonts that cannot be embedded, view the preflight summary of the PDF file. For more information about viewing summaries, see To view the preflight summary for a PDF file. You can substitute any fonts that cannot be embedded, or you can convert all text to curves by enabling the Export all text as curves check box on the Objects page of the Publish to PDF settings dialog box.

If the document contains a 3D model, click Settings in the Publish to PDF dialog box, and choose Acrobat 8.0 or higher from the Compatibility list box to ensure that the 3D model is interactive in PDF readers.

To check if a font can be embedded, you can view licensing information and embedding restrictions by using a free tool, such as the Font properties extension tool available on the Microsoft website.

To export multiple documents as a single PDF file Back to Top
To create a PDF preset Back to Top

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If you want to delete a PDF style, select the style and click the Delete PDF preset button next to the PDF preset list box.

To edit a PDF preset Back to Top

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If you save changes you make to preset settings, the original settings will be overwritten. To avoid this, save any changes to preset settings with a new name.


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